Blue Valley Springs Hospital

Position Title
Hospital driver
Department
Operations

ROLE SUMMARY
Checking system stock levels, order stock items, receive, store and issue goods to all users and raise records
of all transactions.

DUTIES AND RESPONSIBILITIES

Service Delivery.
Assisting in supplier pre-qualification and participate in the opening of tenders,
shortlist of vendors that offer us a distinct competitive advantage
Receive requisitions for services needed by different units, sections, departments and the hospital in general,that are required for running it.
Analyze quotations / bids submitted by vendors and make a comparative analysis of the information provided in order to make procurement decisions.
Monitor and ensure that services and items provided to the hospital by service lenders are sufficient and up to the required specifications and standards in the hospital.
Provide support and guidance to user departments in the development of specifications.
Monitor stock movements per item to avoid items being held in store for long durations.

Information Management.

Ensure that there are timely procurement reports that track status of each requisition and provide feedback as necessary. Ensure cost rationalization by carrying out price surveys to determine price trends to help suppliers’ appraisal. Ensure the procurement records are well kept and maintained for completeness and safety.

Supplies And Technology

Ensure distribution of supplies to departments as requested
Timeliness in redistribution of short expiries across the user departments.
Tracking purchase orders for approval and forwarding to suppliers.
Prepare weekly delivery status progress reports.
Efficient store keeping to avoid overstocking as well as items expiring in stock.
Ensure Daily E.R.P Updates.
Financing
Ensure cost rationalization by carrying out price surveys to determine price trends to help suppliers’ appraisal.
Ensure price competitiveness
Zero rate erroneous deliveries and erroneous invoices

Leadership and Governance

Attend departmental meetings.
Report any incidents to your supervisor for action.
Adhere to guidelines set by the hospital.
Attend departmental Continuous Medical Examinations and enroll in external procurement training.

DESIRED QUALIFICATIONS & EXPERIENCE

Education:
Diploma in Purchasing and Supplies Management
A member of KISM.
Background in finance would be an added advantage
Experience:
Minimum of 2 years of relevant experience preferably in a hospital setup.
Experience with ERP software

KNOWLEDGE, SKILLS & ABILITIES